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The Third Phase of the Project Life Cycle

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Article by Dora B. Tarver

The Third Phase of the Project Life Cycle – Business – Management

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The third phase of the cycle involves addressing the most important aspects of the project that include project control, communication, and project execution. Known as the execution phase of the project, the clearly laid out and elaborate solutions that are designed as a part of the project life cycle are implemented to solve problems per the project’s specified requirements. During this phase, the underlying plan of the project is set to motion and the overall progress of the work is closely monitored to make appropriate adjustments and record associated variations from the original plan. In project layouts for the development of products and systems, a design that incorporates all the essential elements and product requirements is created through testing, reviews, and analyzing prototypes. With the progression of the execution phase, various groups of the target organization get more deeply involved in the final phase of the project that includes production, product testing, and support.

Some of the most common methodologies and tools that are used during this phase involve Milestones Reviews, further additions to the Business Plan, Risk Analysis, and Score Cards updates. The project manager spends the maximum amount of time on this step as status reports on the progress of the project and task execution are discussed during regular team meetings. This information is used by them to measure and track the performance of all the project-related activities and take immediate corrective action if required. The sponsors of the project and key stakeholders should always be aware of the status of the project as well as the other parameters like the costs incurred, the schedule as well as the quality of the deliverables to ensure that they meet the set acceptance criteria per the agreed upon format and frequency. After this, the project is all set for closure.

This article is part of a series of articles that give discussion to the Project life cycle. You can view the rest of the articles in e-projectmanagers.com. This is published under the July newsletter while other Project life cycle articles were published in the earlier editions. This is an ongoing series of articles that aims to wholly define the processes of the project life cycle.

This article was written by Soumya Nalam for E-project managers. You can view her profile in the Newsletters as well. She has authored 4 articles for e project managers, all of which are incorporated in the Newsletter issues.

About the Author

This article is part of the June Newsletter of e-projectmanagers.com, accessible through http://www.e-projectmanagers.com/June-2011-Newsletter/View-issue.html.

Dora Tarver is the founder of e-ProjectManagers.com and CreateAndManageSchedules.com and is available to provide consulting services globally.

Use and distribution of this article is subject to our Publisher Guidelines
whereby the original author’s information and copyright must be included.

Dora B. Tarver


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Problems Observed in Project Management

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by wallyg

Article by Lisa Wagner

Problems Observed in Project Management – Business – Management

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At the Proposal Project stage the Project Managers are given the task of ascertaining the cost and the plans for accepting a proposal and they are often known as Proposal Managers. And when the project is won either they have very limited or no authority in managing or working out even the basic framework in achieving the desired goal. The project execution usually doesn’t fail due to technical glitches but due to lack of expertise of the people working on it.

The main reasons behind the failure of a project is poor leadership, poor or lack of teamwork, unclear roles and expectations, no encouragement, conflicting priorities etc. By meeting and understanding the various types of people and engaging them according to their potential the hurdle of management problem can be resolved and a project manager should have this quality.

These days more importance is given to understand employee’s personality and its behavior at work because individual employee’s character can become conflicting to one another many a times which can delay in achieving the desired goal. Most teams should work together and their collective efforts and collaborative steps help in the execution of any project in any organization and at any work place. By understanding the individual’s weaknesses and strengths in a team work the influence on the success of achieving the goals of an organization becomes very high.

We should stop dreaming of having a perfect and a faultless project team in an organization. I had the opportunity in the past to handle many projects and the main drawback I have experienced is that the project teams are always assembled and designed at the project proposal research stage. Though my interference was very limited for replacing with the ones who were no more accessible for the projects but I still believe by building a project team and working together the common goal of the organization can be achieved with very less difficulty.

Many a times or at many instances it was observed that more friction is experienced between the line management and the project management rather than forecasting the sources for a project completion. Starting resource necessities has the advantage of saving time if prepared well in advance and helps in execution of the project well in time. But many a times there are unforeseen circumstances during the project implementation and changes made in the projects resource necessities can give you an unexpected surprise.

If the line management is clearly specified and informed about the resource requirements by the project managers it is very unlikely to develop any confusion or conflict in achieving the desired target. The functional management should also be informed side by side of any changes taking place. At the beginning of the project a detailed manpower loading diagram and resource recruitment plan should well be prepared and any updates should be clearly mentioned in it during the project execution.

When there are multiple projects for execution in a company conflicts or differences of interests are for sure cannot be avoided entirely especially when a new project preparation proposal pops out in between. It is necessary for the project manager to keep informed the functional management and define its team members the relieving date when the project is near completion. The team manager or the project manager cannot retain its team members on a weekly basis or ‘Just in Case’ manner.

About the Author

PMP and project management training and certification programs validate work experience and improve your resume. For the latest information on pmp certification please visit http://www.pmpcertificationprograms.com

Use and distribution of this article is subject to our Publisher Guidelines
whereby the original author’s information and copyright must be included.

Lisa Wagner


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Having Project Management Problems?

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by wallyg

Article by Heather Mills

Having Project Management Problems? – Business – Management

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At the Proposal Project stage the Project Managers are given the task of ascertaining the cost and the plans for accepting a proposal and they are often known as Proposal Managers. And when the project is won either they have very limited or no authority in managing or working out even the basic framework in achieving the desired goal. The project execution usually doesn’t fail due to technical glitches but due to lack of expertise of the people working on it.

The main reasons behind the failure of a project is poor leadership, poor or lack of teamwork, unclear roles and expectations, no encouragement, conflicting priorities etc. By meeting and understanding the various types of people and engaging them according to their potential the hurdle of management problem can be resolved and a project manager should have this quality.

These days more importance is given to understand employee’s personality and its behavior at work because individual employee’s character can become conflicting to one another many a times which can delay in achieving the desired goal. Most teams should work together and their collective efforts and collaborative steps help in the execution of any project in any organization and at any work place. By understanding the individual’s weaknesses and strengths in a team work the influence on the success of achieving the goals of an organization becomes very high.

We should stop dreaming of having a perfect and a faultless project team in an organization. I had the opportunity in the past to handle many projects and the main drawback I have experienced is that the project teams are always assembled and designed at the project proposal research stage. Though my interference was very limited for replacing with the ones who were no more accessible for the projects but I still believe by building a project team and working together the common goal of the organization can be achieved with very less difficulty.

Many a times or at many instances it was observed that more friction is experienced between the line management and the project management rather than forecasting the sources for a project completion. Starting resource necessities has the advantage of saving time if prepared well in advance and helps in execution of the project well in time. But many a times there are unforeseen circumstances during the project implementation and changes made in the projects resource necessities can give you an unexpected surprise.

If the line management is clearly specified and informed about the resource requirements by the project managers it is very unlikely to develop any confusion or conflict in achieving the desired target. The functional management should also be informed side by side of any changes taking place. At the beginning of the project a detailed manpower loading diagram and resource recruitment plan should well be prepared and any updates should be clearly mentioned in it during the project execution.

When there are multiple projects for execution in a company conflicts or differences of interests are for sure cannot be avoided entirely especially when a new project preparation proposal pops out in between. It is necessary for the project manager to keep informed the functional management and define its team members the relieving date when the project is near completion. The team manager or the project manager cannot retain its team members on a weekly basis or ‘Just in Case’ manner.

About the Author

For the latest information on Project Management Training, Please visit http://www.pmpcertificationprograms.com/

Use and distribution of this article is subject to our Publisher Guidelines
whereby the original author’s information and copyright must be included.

Heather Mills


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